Turning Off Speech Capabilities

Carol has speech capabilities turned on when working with a workbook on her system. (She likes to hear her entries read back to her as a double-check of their accuracy.) She doesn’t want the speech capabilities turned on when she sends the workbook to her Executive Director, and was wondering how to do this.

Actually, this is something that the Executive Director has to do on his or her system. Unfortunately it isn’t that easy; it involves adding a tool to the Quick Access Toolbar. Have the Director follow these steps:

  1. Display the Excel Options dialog box. (In Excel 2007 click the Office button and then click Excel Options. In Excel 2010 and Excel 2013 display the File tab of the ribbon and then click Options.)
  2. At the left of the dialog box click Customize (Excel 2007) or Quick Access Toolbar (Excel 2010 and Excel 2013).
  3. Using the Choose Commands From drop-down list, choose Commands Not In the Ribbon.
  4. In the list of commands at the left side of the dialog box, locate and select the Speak Cells on Enter option.
  5. Click the Add button. The command moves to the right side of the dialog box.
  6. Click OK.

The command is added to the Quick Access Toolbar. At this point you can click the Speak on Enter button to turn the speech capabilities on or off, as desired.