Getting Help when Entering Functions

One of the tools that Excel provides for adding functions to a formula is the Insert Function tool on the Formulas tab of the ribbon. It starts a wizard-like interface that leads you through constructing the function properly. If you are like most frequent users of Excel, this level of help is a little much; all you need is a memory-jog as to what parameters should be used with the function.

One obscure shortcut provided in Excel actually provides just the amount of help you may want. For example, let’s say you know you want to use the SUBSTITUTE function, but you cannot remember all the parameters that are used with it. Type an equal sign, followed by SUBSTITUTE and a left parenthesis, like this:

=SUBSTITUTE(

Now, press Shift+Ctrl+A. Excel magically adds all the parameters for the formula, like this:

=SUBSTITUTE(text,old_text,new_text,instance_num)

What’s more, the first parameter (text) is highlighted, and you can simply start typing what you want used for that parameter. Replace or delete the other parameters, as desired, and you have your correctly constructed function ready to go.