Collating Copies

If you work where there is a good size copy machine, you already know what it means to collate something. With a copier, it means the pages you are copying are placed in complete sets which can be used right away. It is the same in Excel. If you have a worksheet that occupies five pages, and you are printing multiple copies, you can either print them collated or uncollated. When they are collated, they are in page 1-5 order for each of the five sets. If they are not collated, five copies of the first page are printed, then five of the second, and so on.

To control collating, follow these steps if you are using Excel 2007:

  1. Press Ctrl+P to display the Print dialog box. (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. Specify the number of copies you wish to print.
  4. Click on the Collate Copies check box. A check mark in the box indicates the copies will be collated.
  5. Click on OK. Your worksheet is printed.

If you are using Excel 2010 or Excel 2013 the steps are a bit different because Microsoft got rid of the Print dialog box. Follow these steps, instead:

  1. Press Ctrl+P. Excel displays the print options on the File tab of the ribbon.
  2. Using the Copies control, specify the number of copies you wish to print.
  3. Examine the controls in the Settings area. You’ll find one that controls collation.
  4. Change the collation setting as desired. (You can select either Collated or Uncollated.)
  5. Click on the Print button. Your worksheet is printed.